Event management for government, NGO and development sector forums in Africa

Invitation-only participation

Validation workshops and stakeholder forums often admit only nominated participants. Approval-required registration holds every application until an authorised officer approves it.

Accountability and audit trails

Donors and auditors want evidence of who attended. Timestamped check-in records, session attendance and a log of approvals and data downloads provide that evidence automatically.

Protecting participant data

Participant lists often include officials and community members. Role-based access, download approvals and compliance with national data protection law are essential.

Reporting to donors and partners

Attendance by organisation, gender or county, where collected, and session participation can be exported directly for donor and programme reports.

How Karibu by Cara supports public sector events

Karibu combines approval workflows, QR attendance records, role-based organiser access, download approvals and exports in a single platform from Events by Cara, a Kenyan event management company registered with the Office of the Data Protection Commissioner.

Frequently asked questions

Can we restrict registration to nominated participants?

Yes. Approval-required events only issue passes to participants an authorised organiser approves.

Can attendance records be used for per diem or donor reporting?

Check-in and session records are timestamped and exportable, making them suitable as supporting evidence.

Where is participant data handled?

Events by Cara handles delegate data under Kenya's Data Protection Act, 2019.

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