Conference accreditation system: approving delegates, media and VIPs with confidence

Accreditation by category

Different participants need different rules. Delegates, speakers, media, exhibitors, security and VIPs each go through their own process and receive a credential that shows their category clearly.

The approval workflow

A reliable accreditation flow follows four steps.

• The applicant registers online with the details and documents you require.
• The registration is held as pending until an authorised organiser reviews it.
• The organiser approves or declines, and the decision is logged with their name.
• Approved participants receive a QR credential automatically; declined applicants are notified politely.

Audit trails matter

For government and diplomatic events, being able to show who approved each participant is often a requirement. A digital accreditation system keeps that record automatically, including who downloaded delegate data and who authorised the download.

Accreditation with Karibu by Cara

Karibu supports approval-required events, category-based credentials, role-based organiser permissions, download approvals and a full record of decisions, so accreditation teams stay in control without chasing emails.

Frequently asked questions

Can we accredit media separately from delegates?

Yes. Registration categories let media, speakers, VIPs and delegates follow separate rules and receive clearly marked credentials.

Who can approve accreditation requests?

Only organisers you authorise for that event. Every decision is recorded against their account.

Can accreditation data be exported?

Yes, and downloads can require approval so sensitive lists are only shared with the right people.

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