Delegate management
Complete delegate management, from invitation to departure
One delegate. One record. One platform. Karibu keeps every delegate's registration, access, logistics, meetings and attendance together, so your team works from a single source of truth.
How it works
01
Register
Capture profile, organisation and requirements once.
02
Accredit
Approve access levels and issue personalised passes and lanyards.
03
Host
Check delegates in, track sessions and coordinate transport and hotels.
04
Follow up
Report on attendance, meetings and feedback after the event.
A delegate database you own
Search, filter and export delegates by category, organisation, country or status.
Print-ready lanyards
Download every registered delegate's lanyard before the event for printing.
Role-based teams
Give organisers, ushers and door staff exactly the access they need, with a record of who downloaded what.
Corporate and NGO events
The same delegate record works for corporate conferences and AGMs and for NGO convenings, stakeholder workshops and donor forums, with approvals, travel and attendance records that support donor reporting.
Frequently asked questions
- What is delegate management?
- It covers everything that happens to a delegate from invitation to the end of the event: registration, approval, accreditation, check-in, logistics, networking and reporting.
- Does Karibu work for NGO events?
- Yes. NGOs use the same tools to invite partners and beneficiaries, approve sponsored delegates, manage travel and hotels, and export attendance for donor reports.
- Can delegates see their own passes?
- Yes. Delegates sign in to view their passes, agenda and meetings.