Conference agenda and speaker management: building a programme delegates actually use
26 September 2026 · 7 min read
A printed programme is out of date the moment a speaker's flight is delayed. An online agenda keeps every delegate on the current schedule and gives speakers the profile they deserve.
Structuring a multi-day, multi-track agenda
Organise sessions by day, time and room or track. Tag each session with its type, keynote, panel, workshop or networking, so delegates can filter quickly on their phones.
Speaker profiles that add value
Each speaker should have a photo, title, organisation and short biography, linked to the sessions they appear in. Good profiles raise attendance and give sponsors visibility.
Updating the programme in real time
When a session moves, the change should appear everywhere immediately: the public agenda, the delegate's view and the digital programme book. That avoids crowds waiting in the wrong room.
Searchable agendas and programme books
Delegates want to search by speaker, topic or time. A searchable agenda, plus a digital programme book with sponsors and floor plans, replaces expensive printed booklets.
Agendas and speakers in Karibu by Cara
Karibu includes an agenda builder, speaker profiles, agenda and speaker search, an editable programme book and session attendance scanning, all in the same event as registrations and check-in.
Frequently asked questions
- Can delegates see the agenda without logging in?
- Published event agendas are public, so delegates and prospective attendees can browse them from any device.
- Can one speaker appear in several sessions?
- Yes. A speaker profile is linked to every session they take part in.
- Can meetings be linked to agenda sessions?
- Yes. Karibu supports agenda-linked meetings so networking fits around the programme.
Run your next event on Karibu by Cara
Registration, ticketing, accreditation, logistics, analytics and an online B2B matchmaking system, in one place.